Job Summary:

To provide administrative assistance and secretarial support to Partial Hospitalization Program/Mental Health Services, to manage confidential material in a tactful and discrete manner, and to provide research support for the organization.

Responsibilities:

• Maintains office procedures including but not limited to: patient billing, composing and transcribing business letters, memoranda, minutes, reports, confidential correspondence, word processing support for the Partial Hospitalization Program and Mental Health Services.
• Coordinates the process of maintaining office supplies, equipment and building operations and upkeep as necessary for efficient operations of the program.
• Assists Mental Health Services, Partial Hospitalization Program Manager and staff with schedules, time cards, charts and reports. Arranges educational programs, inventory of kitchen/office and program supplies as needed.
• Screens visitors, business contacts and phone calls promptly and efficiently.
• Maintains program files including manuals, minutes, reports, statistics, communications and forms per DNV, OMH and MHLS standards. Develops and implements statistical records and reports as needed.
• Assists with planning, organization and implementation of special projects such as seminars, conferences, and inservices.
• Prepares all programs correspondence including chart packets for treatment providers, NYS Disability, requests for medical records. Acts as recording secretary for committees. Provides courier services as needed.
• Prepares daily on call lists for Psych ER and daily on-call worker. Reports data monthly to OMH.
• Performs all Medical Records functions including assembling, filing, maintaining and retrieval of charts. Prepares charts to be archived and sent offsite.
• All new hires will agree to cross train and float to other Mental Health units as needed.

Education:

High School graduate AAS degree in Secretarial Services preferred or equivalent experience.

Experience:

Three to five years secretarial experience with two years of legal/health care preferred.

Training/License:

Knowledge of Medical Terminology, knowledge of Microsoft Word, Access, Excel, Patient Billing, PMCS, BLS.

Other:

Exceptional administrative secretarial skills, knowledge of computer operations, Hospital organization and policy procedure development. Excellent problem solving and interpersonal skills.Job Specific Contacts

About Us:

HealthAlliance Hospital - Mary's Avenue Campus

HealthAlliance of the Hudson Valley operates a 315-bed healthcare system comprising HealthAlliance Hospital: Mary's Avenue Campus and HealthAlliance Hospital: Broadway Campus in Kingston, NY, and Margaretville Hospital in Margaretville, NY. It also operates Mountainside Residential Care Center, an 82-bed facility in Margaretville. As Ulster County's largest employer, HealthAlliance is committed to attracting the best-qualified medical and support staff; providing outstanding, responsive, coordinated, compassionate patient- and family-centered care; excelling in clinical outcomes and patient experiences; and ensuring patient rights, privacy and respect are honored at all times, while improving the overall health and well-being of the diverse communities it serves.